Revolutionizing an EdTech LMS Through AI, Integrations, and Data Innovation

Overview

A fast-growing education technology company supporting primary and secondary schools across North America. Their platform enables digital classrooms, online assessments, and centralized school data management. With a rapidly expanding user base of educators and students, the client aimed to modernize its platform to enhance learning experiences, streamline teaching processes, and deliver real-time insights across the education system.

Challenges

Despite wide adoption, the platform faced critical challenges that hindered its growth and user satisfaction.

• Teacher Workload: Educators were burdened with repetitive manual tasks such as grading, quiz creation, and answering common student queries.
• Fragmented Tooling: Users juggled between the LMS, PowerSchool (SIS), and Google Workspace, causing inefficient workflows and duplication.
• Limited Data Accessibility: Administrators lacked real-time access to performance metrics, while existing data tools were inflexible and outdated.

Business Objectives

To stay competitive and enhance the value delivered to schools and educators, the client aimed to

• Incorporate intelligent automation to reduce teacher workload.
• Integrate seamlessly with third-party platforms like SIS and productivity tools.
• Enable robust, real-time data access for schools and administrators.
• Ensure high security and data privacy standards throughout the transformation.

Solution

GenAquarius led a multi-phased digital transformation initiative, blending LLM-driven AI, deep integrations, and user-friendly data tools to elevate the platform’s value

AI-Powered Learning with LLMs

• Integrated Large Language Models (LLMs) generate quizzes, summaries, and instructional content on demand.
• Developed an AI-based student Q&A assistant and smart grading tools.
• Implemented curriculum-aligned guardrails to ensure educational quality.
• Built privacy-first architecture with role-based access control and data policies.

Integrated Ecosystem with PowerSchool & Google Workspace

• Built bi-directional sync with PowerSchool for student rosters, grades, and attendance.
• Enabled Google Docs, Slides, and Calendar integration for lesson delivery and planning.
• Implemented SSO using OAuth for seamless user access across platforms.
• Ensured OneRoster and LTI compliance for compatibility.

Flexible Data Import/Export & APIs

• Designed Excel-based reporting for attendance, grades, and student performance.
• Developed OpenAPI-compliant endpoints with fine-grained permission controls.
• Introduced features like custom filters, saved templates, and batch operations.
• Maintained backward compatibility with legacy SIS systems

Recommended Future Enhancements

• AI-Powered Learning Pathways: Personalized content recommendations for students.
• Advanced Admin Dashboards: Predictive insights and alerts for school leadership.
• Offline-first Mobile Experience: Support for hybrid and low-connectivity environments.

Conclusion

By leveraging the power of AI, system integration, and data-driven design, the client’s learning platform evolved into a modern, intelligent solution that empowers educators and supports scalable, high-impact instruction. This transformation not only improved learning outcomes and operational efficiency but also positioned the platform for long-term innovation in the digital education space.